How to Streamline Your Freelance Business with Kanban

The COVID-19 pandemic noticed a sizeable raise in the development of the freelance marketplace. According to Site Planet, there have been about 1.1 billion freelancers throughout the world in 2021.

So, what is driving these industry experts to adopt freelancing?

Aside from much better economic prospective customers, flexibility and overall flexibility to choose the sort of get the job done are the key motives why industry experts change to freelancing.

Nonetheless, freelancers experience their possess share of issues.

What Are the Issues Freelancers Deal with?

Right here are a handful of obstructions freelancers confront when handling their do the job lives.

  1. Improper time management – Freelancing necessitates a particular person to use multiple hats. They have to juggle a variety of responsibilities and capabilities, from product sales and advertising to accounting and challenge management. Juggling several duties can consume a lot of time and work, delivered they arrange by themselves. That is why obtaining great time administration techniques is an important talent in the freelancing globe.
  2. Absence of concentrate – The notion of multitasking numerous initiatives concurrently is fascinating since of the exposure and expertise one receives. Nonetheless, the downside listed here is that the freelancer finds it rough to concentration or delve deep into a task assigned. This finally influences their top quality of work.
  3. No commitment – In a place of work setting, we generally have colleagues and seniors to problem and force us to reach additional. On the other hand, freelancers have to go on from 1 activity to a different by by themselves. For that reason, they want to motivate by themselves to achieve aims. However, that’s not generally feasible. A lot more frequently than not, freelancers experience a dip in their commitment amounts, resulting in their perform to endure.

Apart from the factors stated higher than, the absence of an organized workflow substantially impacts a freelancer’s motivation and productiveness.

But the gig economic climate is in this article to remain! Freelancers targeted on strengthening their doing work fashion and boosting their efficiency have perennially depended on technologically innovative equipment.

Resources like client marriage management (CRM) platforms, interaction equipment, job management platforms, and time trackers have helped freelancers conquer various worries they deal with.

For instance, know-how has introduced individuals throughout all destinations closer. This means freelancers can collaborate with prospects and other stakeholders wherever all around the globe and have easier obtain to options than before.

This globalization is triggered by electronic transformation that has enabled freelancers to choose for versatile engagement versions at their ease. As a result, freelancers are getting an option to pick sought after jobs based mostly on their know-how and irrespective of the demographics.

Among all the electronic improvements that have assisted freelancers keep structured, the role of the Kanban method has been phenomenal.

Let us realize the Kanban method and how it can assistance freelancers enhance their performance.

How Kanban Technique Can Help Streamline Your Freelance Organization

Kanban tactic is a workflow administration technique for defining, taking care of and bettering your procedures to provide the best to your clients. It allows you visualize your procedures and your perform to improve its performance.

This technique to job management can help you detect the possible bottlenecks in your workflow processes and fix them to produce preferred benefits quicker and charge-successfully.

Let us now fully grasp how the Kanban approach can enable you arrange your organization processes efficiently.

1. Keep track of and Manage Consumer Projects

Kanban is the most-utilized challenge administration strategy for running client projects. Kanban board delivers an outstanding overview of your projects. It can help you create and manage jobs, set deadlines, and preserve keep track of of the project’s development.

In addition to taking care of duties, you can also set priorities and deadlines for your jobs to ensure their timely completion.

You can also use Kanban boards to keep tabs on your shopper meetings, cell phone calls, and other information. Making use of Kanban for customer perform gets rid of the will need for supplemental software applications as you can organize several initiatives and plan out the shipping and delivery of duties at your advantage.

With the Kanban technique, you can invite your client to collaborate with you on your board. In addition, some project administration boards like Jira provide job-dependent permissions to the customers for seamless project administration.

Basecamp, a undertaking administration resource, delivers an fantastic chat function (campfire) to chat with clientele in genuine-time.

Basecamp ToolGraphic Credit: furnished by the creator thank you!

In the same way, the Jira-Slack integration allows customers to chat with their consumers by way of Slack.

Jira and Slack

Impression Credit score: offered by the author thank you!

Here are some ideas that you can adhere to to expedite your processes.

  • Produce a swift project scope doc for just about every project and share the very same with your consumer.
  • Build e-mail templates for outreach, profits pitch, and other marketing-related tasks.
  • Use invoicing computer software like FreshBooks or Invoicely. Jira also will come with a module to make, help you save, and ship invoices to your purchasers in a handful of clicks.


2. Collect Articles Suggestions

The Kanban approach can be a fantastic medium to brainstorm, affirm, and system your content material right before they are despatched to your editorial calendar. Collect articles suggestions for your freelance company by conducting dedicated brainstorming classes, accomplishing current market investigate, and retaining monitor of articles requests from your viewers.

You can use a Kanban board to help you save all thoughts for future weblogs, articles or blog posts, eBooks, and other kinds of written content pieces without disturbing your ongoing do the job. By adhering to this technique, you will hardly ever reduce out on written content ideas in your head.

RescueTime, a productiveness and time monitoring app, takes advantage of the Kanban strategy for taking care of material suggestions for their site. This plan board is a centralized repository of information ideas for their long run blog posts.

Rescue Time

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3. Develop and Regulate Your Editorial Calendar

Choose out the struggles of articles publishing by acquiring a dedicated editorial calendar for your freelance company. From topic suggestions and drafts to completed articles, you can observe the total lifecycle of your written content pieces and take care of every little thing seamlessly with the assistance of the Kanban technique.

With the support of Kanban playing cards, you can keep content material aspects like the keywords and phrases, resource links, reference back links, and other particulars on your job instantly. You can also generate customized checklists for your written content parts to ensure you do not overlook any phase of the articles creation method.

Buffer, a social media submit scheduling instrument, utilizes Trello to regulate their editorial calendar.


Image Credit: furnished by the author thank you!

Their basic workflow is composed of six phases – Content material Strategies, Pipeline, In Development, Editing, Completely ready to Ship, and Delivered. The Buffer team tracks the process status as they shift throughout this workflow.

4. Control a Social Media Calendar

Retain a pulse on your social media advertising initiatives by adhering to a Kanban tactic. Strategize, manage, and post branded content on your social media internet pages without breaking a sweat.

You can system out your social media method in smaller actionable actions. You can generate responsibilities for –

  • Brainstorming post suggestions
  • Producing information for the posts
  • Creating belongings for the posts
  • Submit scheduling
  • Monitoring the overall performance of the posts
  • Engaging with your audience

Here are some quick guidelines for taking care of your social articles improved.

  • Leverage design and style equipment like Canva for coming up with your social posts. Canva offers over 400K+ design templates for numerous social media channels.
  • Use on the web cloud storage, this sort of as Google Push, OneDrive, or DropBox, to retail outlet media files, namely visuals, videos, and infographics.
  • Sign up for a social media scheduling app like Hootsuite or Afterwards and acquire away the pains of manually submitting information on each social page.

Kanban for social media advertising can manage your social strategies and assure publishing on social accounts is carried out promptly.

5. Track Outsourced Perform

Managing and monitoring outsourced get the job done is a inconvenience for most freelance enterprises. There is commonly a gap in collaboration, interaction, and info sharing. A Kanban method to these cases can lessen this hole substantially.

A uncomplicated Kanban board can assist you track the responsibilities and hold a complete hold above the project development. Share duties with a perfectly-composed description detailing the perform expectations, set a precedence and deadline, and other information and facts, if essential. This will make sure the outsourced workforce will be in sync with you.

You will be capable to see who is undertaking what and determine the issues you could confront. Kanban board also eradicates the need to have for many application applications as it provides you anything you need to have to control your outsourced operate.

In this article are powerful ways that will help you with outsourced staff management.

  • Sign your contracts, proposals, invoices, and paperwork applying a digital signature. This will drastically quicken the signing procedure and assist conserve the two time and charge.
  • Communicate with the outsourced crew regularly. Carry out standard standups and weekly meetings to examine the development of your assignments.
  • Share the demanded assets – creating suggestions, layout suggestions, job scope, and other information and facts about your company and the jobs with the team before starting off the function.

6. Share a Community Roadmap

Listening to your audiences and providing a remedy to their suffering factors contributes significantly to strengthening your model picture. Similarly, audience comments is also a robust element that really should not be ignored.

Possessing a Kanban board to seize your customer’s suggestions and requests is the most advantageous strategy. You can more make this board general public and give your prospects access so they can fall in their responses or feelings seamlessly.

Trello, the renowned job management software package, has a devoted board for managing characteristic requests from its customers.



To strengthen efficiency and streamline their procedures, freelancers should concentration on producing their workflow seamless. One particular way of acquiring this is by utilizing the Kanban approach.

If you are a freelancer seeking to streamline your business, this approach will assist you pace up your work delivery. It will established the suitable harmony among precedence and deliverables at hand. So, go ahead and use the Kanban technique to remain structured and boost your efficiency and income. Delighted freelancing!

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